Each standard mapped drive can be documented in the File Sharing Flexible Asset which gives your team the ability to quickly identify shared drives for troubleshooting.
- Administrator level access to the domain controller and file server.
- To also document access groups used in file sharing, you would need to modify your File Sharing Flexible Asset design to include somewhere to add this information, such as a text field or a tagging field. The Active Directory security groups can help you understand how to track which users have access to a particular share under the File Sharing Flexible Asset. The advantage is that you don't have to use spreadsheets or access the file share directly to verify.
- Navigate to the desired organization.
- Click on File Sharing in the left sidebar and then on the + New button in the top-right corner.
- In the Create File Sharings screen, complete each of these below fields:
- Share Name - Enter a name that will display in list view and search results.
- Share Description - Enter a more detailed description. You can also use the description field to specify how the mapped drive is added (manually, GPO, etc.).
- Servers - Tag the relevant configuration item.
- Mapped Drive - Enter the drive letter. This information will be visible in search results with the share name.
- Share Path - Enter the share path.
- Disk Path - Enter the disk path.
- (Optional) Security Groups - Specify who gets the mapped drive based on group policies.
- Click Save.
Now you have a list of file shares for each client organization. Click to enlarge the example below:
- It's possible to have multiple "versions" of a drive letter depending on group or Organizational Unit (OU) membership. To handle this, you would record the multiple drives with the same letter and differentiate them with a detailed description.
- Using Mac or Linux? File shares can still be documented with this asset. The drive letter is not a required field.